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Human Resources Assistant

Volvo Group Canada inc.

This is a Contract position in Etobicoke, ON posted April 30, 2021.

Human Resources Assistant Full-time position located in Aurora, Ontario, reporting to Director, Operations Human Resources Assistant This position provides administrative support to the HR Business Partner as well as the Director, Operations.

RESPONSIBILITIES: With a high degree of confidentiality, the HR Administrator supports the HR Business Partner in onboarding/life cycle changes and exiting of employees including Posting positions for approval in internal recruiting system, scheduling interviews, managing security access, ordering of business cards, benefit form distribution and completion Managing the employee termination process and ensures that all exit requirements are executed, including collection of company equipment, credit cards, building access and systems access.

Completion and submission of administrative forms for employee changes Reviews and works proactively with the HR Service Center/Group Payroll to execute changes and/or corrections in PIM/SAP HR Maintains any manual HR files and update various benefit program system record.

Works with stakeholders to ensure incentive administration completed accurately and in a timely manner Working with Regional HR, prepares for annual employee survey Produces HR reports as needed.

Ensures that Canadian Organizational charts are accurate and uploaded to site Maintains lists of temporary employees and consultants.

Codes and processes invoices for all HR related expenses.

Keep a good tracking of regulatory HR related payments, including but not limited to CRA,WSIB, EHT, CNESST, Worksafe BC Representing HR in Joint Health and Safety Committee, conduct monthly walk through check, complete monthly review report and meeting minutes Conduct AODA ( Accessibility for Ontarians with Disabilities) training and filing Update and post Health & Safety Philosophy in a timely manner Represents HR on the social committee Office Administrator Responsible for ordering office and kitchen supplies Manages the security access badge system for VFS Aurora Serves as liaison with Group Real Estate and assists in coordinating seating arrangements, conference rooms and related equipment in the Canadian site Supports training initiatives by acting as Navigator administrator.

Supports Teamplace design & maintenance as needed Continually seeks to improve business processes and leverages technology to improve efficiency.

Other duties as assigned.

EDUCATION: Bachelor’s Degree or equivalent work experience.

EXPERIENCE: Minimum of 5 years of experience with Volvo HR reporting tools and processes.

Experience with HR or other sophisticated database systems/repositories is highly desirable.

SAP experience is required.

Basic knowledge of BCS and VFS organizational units and structures.

Experience with Volvo HR processes and service delivery model.

SKILLS: High level of integrity and ability to maintain confidentiality.

Strong commitment to diversity and inclusiveness.

Proactive attitude to work.

Strong customer service orientation.

Strong organizational skills and ability to manage multiple tasks.

Ability to understand and improve upon business processes.

Ability to work well with others, communicate effectively, and problem solve quickly where solutions are not self-evident.

Proficiency in MS Teams including programs such as Word, Excel, and Power Point is essential.

Experience with Access is desirable.

Experience with HRIS systems and understanding of Human Resources function.

OTHER: Ability to work and maintain legal residency in Canada Ability to travel with no restrictions both domestically and internationally Proficiency in the English language, both written and verbal Ability to speak read and write French is a plus.